Publisher booth
3 passes
Tableau
15SQM / 3 × 5 m
- 3 rectangular tables (130 × 90 cm), with tablecloths
- 12 chairs
- SEG lightbox branding (12.5 SQM)
- Carpeting
The Exhibitor Manual
Great stories.Start atyour table.
Everything you need to arrive prepared, set up with confidence, and make it a weekend to remember.
Three dates to bookmark
Register your crew
Reply to your manual email with your pass holder names.
Send your stock ahead
International exhibitors: deliver to the Al Quoz warehouse.
Build-up begins
18:00–22:00. Collect your passes before setting up.
01 / Event schedule
Your weekend, at a glance.
All times are local to Dubai (GST, UTC+4). Collect your passes at the hall entrance before starting setup.
Build-up
| Date | Artists / Designers / Marketplace / Publishers | F&B |
|---|---|---|
| Thu 5 Nov | 18:00–22:00 | 18:00–22:00 |
| Fri 6 Nov | 09:00–14:00 | 08:00–14:00 |
Show days
Friday06
Exhibitor access09:00–22:00
Ready by14:00
General entry16:00–22:00
Saturday07
Exhibitor access10:00–22:00
Ready by11:00
General entry12:00–22:00
Sunday08
Exhibitor access10:00–22:00
Ready by11:00
General entry12:00–22:00
No early pack-down.
Breakdown starts Sunday 8 November at 22:30. Remove all goods and clear the aisles by Monday 9 November at 01:00, unless arranged with the organizer in advance.
02 / Venue & arrival
Find your way to the table.
The Concourse, Dubai Outlet Mall Extension, E611 – Dubai, United Arab Emirates.
Your arrival, simplifiedFree parking. Direct loading access.
Park for free.
2,625+ indoor multi-storey spaces, about 50 m from the halls. Another 770 outdoor spaces are within a five-minute walk.
Load in with ease.
Loading access is directly from The Concourse multistorey parking complex.
Connected & convenient.
Free public Wi-Fi through Dubai Outlet Mall. Dedicated exhibitor Wi-Fi is not included in standard packages. ATMs, a pharmacy, food and drink, and prayer rooms are all in the mall. Shuttle buses from Downtown Dubai and other hubs are planned; the schedule is to be announced.
A welcome for everyone.
Wheelchair-accessible halls and public areas, reserved parking for disabled guests, accessible restrooms on the ground and upper levels, elevators for standard wheelchairs with low-level controls, and doorways suitable for mobility aids.
03 / Exhibitor packages
Room for great games.
What comes with each booth. Every package includes free 3-day exhibitor passes.
Publisher booths & Miniatures Zone
Publisher zone
8 passes
7 × 7 Space
49SQM
- 6 rectangular & 3 square tables, with tablecloths
- 30 chairs
- SEG lightbox branding (45 SQM)
- Carpeting
Publisher zone
12 passes
8 × 8 Space
64SQM
- 9 rectangular & 4 square tables, with tablecloths
- 44 chairs
- SEG lightbox branding (45 SQM)
- Carpeting
Miniatures
4 passes
Miniatures Zone
25SQM / 5 × 5 m
- 10 square tables & 28 chairs
- 1 shelving unit
- 2 lightboxes
- Carpeting
Alleys & MarketplaceYour corner of the show.
Artist & Designer Alleys
2 passes
Artist Alley
7SQM
- 1 trestle table (180 × 75 cm)
- 2 chairs
- 1 freestanding mesh grid
Sales allowed
Artist & Designer Alleys
2 passes
Designer Alley
6.25SQM
- 1 trestle table (180 × 75 cm)
- 5 chairs & 1 mesh grid
- Unpublished prototypes only
No sales, preorders or advertising online purchases.
Marketplace
3 passes
Marketplace Small
11SQM
- 4 trestle tables & 3 chairs
- 1 metal shelving unit (90 × 45 × 180 cm)
- Open on all four sides; tables around the edge, shelving inside
Sales allowed
Marketplace
5 passes
Marketplace Large
16.5SQM
- 6 trestle tables & 5 chairs
- 2 metal shelving units (90 × 45 × 180 cm)
- Open on all four sides; tables around the edge, shelving inside
Sales allowed
04 / Passes & ticketing
Make it official.
Pass registration deadline01 November 2026
Reply to the email that came with this manual.
Send us the following by 1 November 2026:
- Your exhibitor or company name
- Your booth number
- Full names of all pass holders, matching your package allocation
Need a few more passes?
Include the quantity in the same email. Additional exhibitor passes are 20% off and give full-show exhibitor access, 6–8 November. The team will share purchase arrangements.
Collect at the hall entrance.
Visit the Registration Desk during build-up on Thursday 5 November or Friday 6 November before 14:00. Contractor passes are mandatory for all build-up and breakdown crew. Arrange these through the organizer in advance, including access for deliveries.
Your pass stays with you.
Exhibitor passes are valid for all three days, personal and non-transferable. Wear yours at all times inside the venue. Lost passes may incur a replacement fee.
05 / Logistics & operations
A smooth move, in and out.
Before you arrive
International exhibitors must deliver stock to the Al Quoz warehouse by Tuesday 3 November. Direct deliveries need approval. F&B delivery and installation: Thursday 5 November, 18:00–22:00, or Friday 6 November, 08:00–14:00.
During build-up
Contractor badges are mandatory. Keep aisles clear; PPE is recommended in build areas. Bring your own trolley if needed, keep it out of the aisles, and clear it away before the show opens.
While the show is on
There’s no separate storage inside the venue. Stock can stay within your booth footprint. Daily restocking is allowed before opening.
After the final game
No early dismantling. Breakdown begins Sunday 8 November at 22:30. Remove all merchandise, stock and other goods and clear the aisles by Monday 9 November at 01:00, unless arranged with the organizer in advance. Removing your waste is your responsibility.
Your final pre-show check
06 / Stand fitting & technical services
Build something memorable.
For Artists, Designers and Marketplace exhibitors: make the space your own, while keeping it within the lines.
Do
Good to go.
- Use velcro and removable adhesives.
- Keep displays within your booth footprint.
- Submit custom builds for approval.
Don’t
Keep these off the list.
- Don’t drill, nail or paint venue structures.
- Don’t rig banners without approval.
- Don’t brand outside your allocated area.
4 m
Maximum stand height. Anything higher needs organizer approval.
A little extra power?
Dedicated internet, electricity, AV and rigging can be ordered separately through the organizer, using the Concourse service provider order forms in Appendix B. Free public mall Wi-Fi is available.
07 / Health, safety, cleaning & catering
Look after your corner of the show.
Safety first, always.
First aid is onsite and a venue hotline is available. Keep exits clear. No open flames or gas cylinders. Fabrics must have fire-retardant certification. Follow Concourse evacuation procedures and maps (Appendix B).
Keep your valuables close.
Security is present overnight. You remain responsible for your own valuables.
Leave it ready for play.
The venue cleans the aisles daily; cleaning your booth is your responsibility. Remove construction and packaging waste during build-up. Penalties apply for abandoned waste.
Food for thought.
Outside food is not permitted. Food sampling needs approval from both the organizer and the venue.
08 / Marketing & promotion
#tabletopmeShare the build-up, the demos and the people who make your table special. Use the event hashtag so the community can follow along.
Want to do more? Ask the organizer about branding opportunities, demo sessions and sponsorships.
09 / FAQs + 10 / Appendices
Good questions. Useful extras.
Can I sell at my booth?
Yes for Exhibitors, Artists and Marketplace. Designer Alley is for unpublished prototypes only: no sales, preorders or advertising online purchases.
Is storage available?
No separate storage is provided. Keep stock within your booth footprint. Daily restocking is allowed before opening.
Where do I collect badges?
At the Registration Desk at the hall entrance during build-up on Thursday 5 November or Friday 6 November before 14:00. Collect your pass before starting setup.
Can I get additional exhibitor passes?
Yes. Ask for the quantity in your pass registration email. Additional passes are 20% off and cover exhibitor access for 6–8 November 2026. The team will share purchase arrangements.
When can we start packing down?
Sunday 8 November at 22:30. No early dismantling. All goods must be removed and aisles cleared by Monday 9 November at 01:00, unless arranged with the organizer in advance.
See you at the tables
Where every table tells a story.
Keep this guide handy through build-up and the show. Pass holder names are due by 1 November 2026.
Download the PDF